flashoverlay

Vendor Types & Criteria

Questions During Signup? Call us at 620-585-2374 or email us at wendee@kansassampler.org

The primary purpose of the Kansas Sampler Festival is to provide:

  1. A sample of what there is to see, do, hear, taste, buy, and learn in the state.
  2. Educate the public about the diversity of our state's culture.
  3. Enhance the economy of our Kansas communities and the festival participants.
  4. The reason for rotating the festival is to give exhibitors statewide exposure, to give the public in every part of the state a chance to experience the festival, and to give each host city a chance to showcase themselves to a statewide audience.

Exhibitor Criteria

NOTE:  The criteria statements explain what is allowable and what is not.  We apologize for the heavy tone of what is not eligible.  However, it is clear that the festival is much more effective and more enjoyable for all if everyone follows the criteria.  This festival has a purpose that can more successfully be achieved with everyone following the rules.  Remember, there is much space allowed for creativity within the rules! 

Jump to:



Food Vendor Criteria

Registrations received after January 31 are not guaranteed to be included in the festival program guide.

Food vendors will be accepted after meeting approval from the festival host. Vendors will be notified as to their acceptance by February 10.

  • Food concessions should feature Kansas ethnic or specialty foods.
  • When possible, food products, bottled water, and even condiments should be purchased from local Kansas producers or, at least, from locally-owned stores. For instance, the meat for steak sandwiches or brats should come from Kansas lockers; cookies served should be homemade or made in a Kansas bakery; popcorn should be Kansas-grown popcorn, etc.
  • Promoting the source of foods is appreciated. If a restaurant is a vendor they are encouraged to promote their restaurant location and hours.
  • No hamburgers, hot dogs, funnel cakes or other carnival type foods are allowed without host approval. Buffalo burgers are allowed.
  • A Kansas food license is required except for vendors participating in six events or less a year.
  • Food vendors will be required to add the Kansas Sampler Festival as a rider on their insurance and submit a copy with their payment prior to the festival.
  • Every item sold in a concession must be approved by the festival committee.
  • Festival observers will check vendor foods at the festival. Vendors may be asked to remove an item if it wasn't approved.

We recommend using Art & Mary's Chips and bottled water from Longford Water Co.

Art's & Mary's Chips - Steve Woodward, Manhattan, 785.210.5534
(please place your order 3 weeks prior to the festival date).

Longford Water Company -
108 Main Street / P.O. Box 158, Longford, KS 67458
phone 785.388.2233 / sales@longfordwater.com


FOOD VENDOR FEES:

Selling one food item plus drinks - $225

Selling multi food items plus drink -$300

110-volt outlets @ $20 each (please provide your own electrical cords)

220-volt outlet @ $40 each

Additional one-day passes @ $4 each (Food vendors will receive eight (8) one-day passes. If more passes are needed, they must be ordered by April 15 to receive a reduced rate.)

Tables (6' or 8') @ $8 each

Chairs @ $1 each

Food vendors will receive two (2) parking permits. Handicapped permits are available upon request.

No booth refunds will be given in case of inclement weather and refunds for booth cancellations will only be given through March 31.

Limited parking for food vendor vehicles will be available on a case by case basis. Food trailers, carts and other small supply trailers will be allowed. Food vendors will be assigned parking as close as possible to their location. All other vehicles must be parked in designated exhibitor parking areas. Two parking permits will be issued.

If you feel you fit the criteria and would like to register please click the button below to begin the registration process. Vendors will be notified as to their acceptance by February 10.




Free Standing/Demonstrators

Registrations received after January 31 are not guaranteed to be included in the festival program guide.
 
  • Free-standing exhibits must tell the story of one of the rural culture elements: architecture, art, commerce, cuisine, customs, geography, history, or people. Only exhibits that cannot fit in an exhibit tent will be considered for free standing status. A Plains Indian teepee, Kansas stone carvers and blacksmiths, antique cars, and an antique fire truck are examples of free-standing exhibits.
  • The free-standing exhibits must be set up and staffed for the entire festival schedule with an exception only for weather or host approval.
  • All free-standing exhibits must complete an online registration form or request a hard copy form.
  • Please keep in mind that the exhibits and demonstrations need to pertain to activities that are Kansas oriented.
FREE STANDING / DEMONSTRATOR FEES:
 
Free-standing exhibit that tells the story of our state's cultural elements (i.e. cattle town camp, Indian teepee, antique cars, etc.) or demonstrates. Exhibit must be set-up for the entire festival and staffed. - $50

Kansas cultural demonstrator who wants to demonstrate Kansas traditions and sell product - $155

8' or 6' tables - $8 each

Chairs - $1 each

110 volt outlets - $20 each
(Please supply your own extension cords)

Additional daily passes - $4 each (Exhibitors will receive four (4) one-day only exhibitor passes with each booth registration.If more passes are needed they can be ordered by April 15 to receive the reduced rate. Two (2) parking permits will be issued per registration. Handicapped permits are available upon request.)

No booth refunds will be given in case of inclement weather and refunds for booth cancellations will only be given through March 31.

If you feel you fit the criteria and would like to register please click the button below to begin the registration process. Vendors will be notified as to their acceptance by February 10.




Entertainer Criteria

Registrations received after January 31 are not guaranteed to be included in the festival program guide.

The festival seeks diverse performers and especially those that promote an ethnic culture or represent a slice of Kansas life. The festival seeks to support entertainers and gives priority approval to those looking for regional or statewide bookings.

In exchange for performance, the festival offers the following:

  • Promotional space for the entire festival.
  • Sound equipment and technician will be provided.
  • The festival encourages performers to sell tapes or books and to distribute schedules of events or promotional information.
  • A mileage compensation in the amount of $100 will be given to each entertainment group. If performing one day, the amount will be $50. Payment will be mailed within one month after the festival concludes.
  • Performers will receive two (2) one-day passes for each individual performer or for each member of your group and parking permits as needed. Handicapped permits are available upon request.

The festival features a limited amount of entertainment acts each day with an allotment of 30-45 minutes to perform once on Saturday and once on Sunday. Performers are welcome to take part in jam sessions with limited sound equipment. 

If you feel you fit the criteria and would like to register please return to the Vendor Sign Up page. Entertainers will be notified by e-mail as to their acceptance by February 10, 2014.




Historic Performers Criteria

Registrations received after January 31 are not guaranteed to be included in the festival program guide.
 
To be a part of the Kansas Sampler Festival historic performers, you must currently live in Kansas and are wanting to promote yourself for future bookings.
 
The Historic Performers are part of a pre-formed group and has Group Tent status.

A Group Tent may design their own layout.

Group tents may choose a theme.


Performers must be approved by the Group Tent Leader (Ride into History) before registering.

Approval of historic performers, performance schedules and booth space is coordinated by the Historic Performers Group Tent Leader (Ride into History, Ann Birney, 2886 N. Hwy 99, Admire, KS 66830; Ph. 620.528.3580 e-mail: ridehist@satelephone.com

  • Performers receive booth space, a 6' table and 2 chairs to promote or sell materials, and make contacts for future bookings.
  • Performers will receive two (2) passes for each member in their performance group and two (2) parking permits. Handicapped permits are available upon request.
  • Sound equipment and technician will be provided at no charge if needed.
  • Electricity will be provided at no charge if needed.
  • Everyone in this tent must register online or fill out a paper form (if requested). A copy of the registration will be sent to the Group Tent Leader.
  • The Group Tent Leader will contact performers after the registration process to confirm performance times.




Kansas Product Vendor - Non-Group Tent

Registrations received after January 31 are not guaranteed to be included in the festival program guide.
 
This is a juried tent consisting of Kansas products.

Registering does not guarantee acceptance into the show. Accepted vendors will be notified by February 10 of their acceptance.   If accepted, an invoice will be sent to you by email shortly after this date. Please check your junk folder if you do not find one in your inbox.

(In some cases, registration and acceptance will be made following the deadline date. To find out if there is still available space in the Kansas Products Tent after the deadline please contact wendee@kansassampler.org or call 620-585-2374.)


KANSAS PRODUCTS CRITERIA:
  • All products sold in this tent must be made and produced in Kansas by the exhibitor or have some close association to the exhibitor.
  • The product should be unique to the individual or business and not be a replication of a franchise item.
  • Absolutely no items made in another state or country are allowed.
  • No home based businesses allowed - example: Scentsy, Premier Jewelry, etc.
  • The product must be for sale in a retail store and/or Farmer's Market in Kansas
  • The producer should encourage travel to this store and/or Farmer's Market.
  • Packaged food products are especially encouraged.
  • Demonstrations and telling the story of your business or product is encouraged.
  • Designated observers will be examining exhibit booths during the festival to make sure the products displayed meet the criteria. If they don't, the observer may ask the vendor to remove the product or entire display (no refund).
  • Exhibitors are responsible for paying sales tax.
* Items made just for arts-and-craft shows are not eligible.

Please Note: Booths are 10 feet wide and 8 feet deep and are inside a tent with four covered sides. The space in the tent is tight so if you need even 6" beyond these measurements, please order an additional booth.

10' by 8' booth - $155

8' or 6' tables - $8 each

Chairs - $1 each

110 volt outlets - $20 each
(Please supply your own extension cords)

Each individual booth registration includes four (4) daily passes and two (2) parking permits. Additional daily passes - $4 each (must order by April 15 to receive discount)

No booth refunds will be given in case of inclement weather and refunds for booth cancellations will only be given through March 31.


Registering does not guarantee acceptance into the show. Accepted vendors will be notified by February 10 of their acceptance.


NOTE: If you are part of a Group Tent (tourism region, alliance, county) you will fill out the Group Tent - Kansas Products Exhibitors form. If you are not part of a Group Tent please select the button below.





Travel/Tourism Exhibitor (statewide tent)

Registrations received after January 31 are not guaranteed to be included in the festival program guide.
 
STOP! If you are part of a Group Tent (Southeast, Northwest, Flint Hills, etc.) please CLICK HERE to fill out the Group Tents - Travel/Tourism Exhibitors registration form.

This exhibitor type is typically referred to at the festival as the "STATEWIDE TENT". Only communities or attractions that are NOT affiliated or have elected not to participate with a group tourism or regional tent should use this registration.

Those eligible for this tent are local attractions that also include locally-owned cafes and bed-and-breakfasts. These displays must be about a place that tells the story of the rural culture of a place: architecture, art, commerce, cuisine, customs, geography, history, and people. Locally-owned stores may be included in a community display to show what kind of shopping opportunities are offered in a town.  

NOT ELIGIBLE:

  • Service companies like insurance companies and health distributors
  • Schools, churches, government and military unless some historical aspect is being promoted (in that case no religious or enrollment information may be distributed).
  • Home based businesses such as Scentsy, Premiere Jewelry, etc.
  • Social organizations like Rotary, Kiwanis, Lions, etc. HOWEVER these groups are encouraged to be a sponsor, volunteer or have a food booth to raise funds for their group. No organizational materials may be distributed.
  • National franchise attractions, including lodging or restaurants.
  • Political booths and no political materials distributed.
Sale items are discouraged though one item at a time can be put out, per approval of host (additional fee for this).

TRAVEL/TOURISM (Statewide Tent) BOOTH FEES AND OTHER INFORMATION:

Please Note: These booths are 10 feet wide and 8 feet deep and should be designed to excite the public about visiting your community, attraction or event. We encourage these booths to tell the story of our state's culture - focusing on architecture, art, commerce, cuisine, customs, geography, history and people.

10' by 8' booths - $130* each

8' or 6' tables - $8 each

Chairs - $1 each

110 volt outlets - $20 each
(Please supply your own extension cords)
 
*Add $25 if selling product in booth (limit one item)

Each individual booth registration includes four (4) daily passes and two (2) parking permits. Additional daily passes - $4 each (must order by April 15 to receive discount)

No booth refunds will be given in case of inclement weather and refunds for booth cancellations will only be given through March 31.

STOP! If you are part of a Group Tent (Southeast, Northwest, Flint Hills, etc.) please CLICK HERE to fill out the Group Tents - Travel/Tourism Exhibitors registration form.





Kansas Wineries/MicroBreweries

Registrations received after January 31 are not guaranteed to be included in the festival program guide.

  • Those eligible for this tent are Kansas Wineries and/or Microbreweries who are currently in business, are open to the public and are willing to educate visitors about their product.
  • Bottled wine sales are permitted on the festival grounds. Samples are allowed to dispense to visitors attending the festival.
  • All wine and microbrewery exhibitors serving samples will be located together in one tent.
  • Volunteers will check i.d.'s at tent entrance and supply visitors with appropriate mark or ticket to indicate they are of legal age to sample wine/beer. 
BOOTH FEES AND OTHER INFORMATION:

Please Note: These booths are 10 feet wide and 8 feet deep. Each individual booth registration includes four (4) daily passes and two (2) parking permits.

10' by 8' booths - $155 each

8' or 6' tables - $8 each

Chairs - $1 each

110 volt outlets - $20 each
(Please supply your own extension cords)

Additional daily passes - $4 each
(must order by April 15 to receive discount)

No booth refunds will be given in case of inclement weather and refunds for booth cancellations will only be given through March 31.





Group Tents - Travel/Tourism Exhibitors

Registrations received after January 31 are not guaranteed to be included in the festival program guide.
 
PLEASE NOTE! If you are NOT part of a pre-determined "group" tent please fill out the regular Travel/Tourism Exhibitor form.

A group tent consists of tourism regions and alliances such as Southeast, South Central, Northwest, Dickinson County and so on. If you are not a member of these tourism organizations and would like to be included in the group tent please contact the Group Tent Leader.
 
If you are not associated with these types of groups please fill out the regular Travel/Tourism Exhibitor form. CLICK HERE

If you are part of a group tent, the designated group tent leader will receive an e-mail notification of the online registration form and will invoice you accordingly.

***********************************************************************************************
  • Pre-formed groups (tourism regions, alliances) may request Group Tent status. All criteria described below must be followed.
  • A Group Tent may design their own layout, may mix and match Kansas travel and tourism booths with Kansas product booths.
  • Exhibitors are allowed to sell and display only one item in the group travel/tourism booths and will pay an additional $25 fee. The selling of items must be a secondary part of the display and not dominate the focus of the exhibit. If this policy is abused, exhibitors will be asked to discontinue selling any items. (An example of this criteria would be if an exhibitor wants to sell a town t-shirt then only one t-shirt can be displayed at a time. Exhibitors cannot display four different versions of the town t-shirt and multiples of any one shirt.) This policy does not apply to product vendors.
  • May have entertainers in the tent however the group tent entertainment plan must be approved by the festival organizers. The sound system will be the responsibility of the group tent. The tent will be placed in an area that does not compete with other entertainment.
  • Group tents may choose a theme.

NOTE: If you are a product vendor selling more than one item and part of a Group Tent, please use the Group Tent - Kansas Products Exhibitor form.

GROUP TENT BOOTH FEES AND OTHER INFORMATION:

Please Note: The size and cost of your booth will be determined by your Group Leader. The cost charged by the group may be higher than the standard festival booth fee. They should be designed to excite the public about visiting your community, attraction or event. We encourage these booths to tell the story of our state's culture - focusing on architecture, art, commerce, cuisine, customs, geography, history and people.

The Group Leader will determine booth size and fee

10' by 8' booth (please contact your group tent leader for price)

Selling one product - $25

8' or 6' tables - $8 each

Chairs - $1 each

110 volt outlets - $20 each
(Please supply your own extension cords)

Each individual booth registration includes four (4) daily passes and two (2) parking permits.

Additional daily passes - $4 each
(must order by April 15 to receive discount)

REMEMBER!
If you are part of a "group" tent you will send your completed registration form and payment to your group tent leader and NOT to the Kansas Sampler Festival.

No booth refunds will be given in the event of inclement weather and refunds for booth cancellations will only be given through March 31.


STOP! If you are NOT part of a pre-determined "group" tent (tourism region, alliance or county such as Northwest, Southeast, or Dickinson Co.) please CLICK HERE to fill out the regular Travel/Tourism Exhibitor form.




 

Group Tents - Kansas Product Exhibitors

Registrations received after January 31 are not guaranteed to be included in the festival program guide.
 
STOP - If you are NOT part of a group tent and want to register for the Kansas Products tent please CLICK HERE to take you to the registration form.

Those who promote a Kansas product are eligible to set up a booth in a Group Tent if the pre-formed group chooses to include products in their group display scheme and if the product exhibitor is a member of that group alliance or is approved by the group.

These product exhibitors must meet the same criteria as those exhibitors in the Kansas Products tent.

Travel and tourism exhibitors that choose to sell one item must also meet the criteria as stated in under the Kansas Products tent criteria.

KANSAS PRODUCTS CRITERIA:
  • All products sold in this tent must be made and produced in Kansas by the exhibitor or have some close association to the exhibitor.
  • The product should be unique to the individual or business and not be a replication of a franchise item.
  • The product must be for sale in a retail store and/or Farmer's Market in Kansas.
  • The producer should encourage travel to this store and/or Farmer's Market.
  • Packaged food products are especially encouraged.
  • Demonstrations and telling the story of your business or product is encouraged.
  • Designated observers will be examining exhibit booths during the festival to make sure the products displayed meet the criteria. If they don't, the observer may ask the vendor to remove the product or entire display (no refund).
  • Exhibitors are responsible for paying sales tax.
* Items made just for arts-and-craft shows are not eligible.

GROUP KANSAS PRODUCT FEES AND INFORMATION:

Please Note:
The size and cost of your booth will be determined by your Group Leader. There will be a sellers fee of $25 added to the price of the booth for for exhibitors selling products.
 
The typical size of each booth is 10' x 8'.

8' or 6' tables - $8 each

Chairs - $1 each

110 volt outlets - $20 each
(Please supply your own extension cords)

Each individual booth registration includes four (4) daily passes and two (2) parking permits.
Additional daily passes - $4 each (must order by April 15 to receive discount)

No booth refunds will be given in case of inclement weather and refunds for booth cancellations will only be given through March 31.

STOP - If you are NOT part of a group tent and want to register for the Kansas Products tent please CLICK HERE to take you to the registration form.





 

Group Tents - Kansas Photographers

Registrations received after January 31 are not guaranteed to be included in the festival program guide. 
 
This is a pre-formed and filled tent. It is closed to registration except by those who have been accepted into this group.  Brad Neff is the tent leader. For more information contact Brad at gojhawks1@hotmail.com  or 785.383.2713.

For registration and/or invoicing questions contact Julie Roller, Pottawatomie County Economic Development Corporation, at ksf@wamego.net or call 785.456.9776. 

If you are a photographer not listed below and would like to sell your work at the festival please fill out the registration form marked Kansas Product Vendor - Non-Group Tent.

Those in the list below have agreed to the following:
  • All work shown/sold at the event is produced in Kansas.
  • Photographers must be a current resident of Kansas.
  • Photographers who sell their work agree to a $25 sellers fee in addition to the regular booth fee of $130. 

ACCEPTED PHOTOGRAPHERS - If your name is on this list please fill out the Kansas Photographers registration form.

  • Brad Mangas

  • Brad Neff

  • Colin MacMillan

  • Eldon Clark

  • Harland Schuster

  • Harold Gaston

  • Jason Soden

  • Marciana Vequist

  • Roger Spohn

  • Scott Bean

  • Tom Parker

  • Wayne Rhodus







 

Group Tent - From the Land of Kansas Products

Registrations received after January 31 are not guaranteed to be included in the festival program guide. 
 
This tent is open only to members of the Kansas Department of Agriculture's "From the Land of Kansas" (FLOK) program. Exhibitors in this tent must meet the same criteria as those in the Kansas Products tent.

If you are a member you can choose to register in this tent OR the Kansas Products tent.

This is a juried tent consisting of Kansas products. From the Land of Kansas staff and the festival host committee will be in charge of selection.

Registering does not guarantee acceptance into the show. Accepted vendors will be notified by February 10 of their acceptance.

(In some cases, registration and acceptance will be made following the deadline date. To find out if there is still available space after the deadline contact Julie Roller, ksf@wamego.net or WenDee LaPlant, wendee@kansassampler.org

KANSAS PRODUCTS CRITERIA:
  • All products sold in this tent must be made and produced in Kansas by the exhibitor or have some close association to the exhibitor.
  • The product should be unique to the individual or business and not be a replication of a franchise item.
  • Absolutely no items made in another state or country are allowed. 
  • No home based businesses allowed - example: Scentsy, Premier Jewelry, etc.
  • The product must be for sale in a retail store and/or Farmer's Market in Kansas
  • The producer should encourage travel to this store and/or Farmer's Market.
  • Packaged food products are especially encouraged.
  • Demonstrations and telling the story of your business or product is encouraged.
  • Designated observers will be examining exhibit booths during the festival to make sure the products displayed meet the criteria. If they don't, the observer may ask the vendor to remove the product or entire display (no refund).
  • Exhibitors are responsible for paying sales tax.
* Items made just for arts-and-craft shows are not eligible.

Please Note: Booths are 10 feet wide and 8 feet deep and are inside a tent with four covered sides. The space in the tent is tight so if you need even 6" beyond these measurements, please order an additional booth.

10' by 8' booth - $155 

8' or 6' tables - $8 each

Chairs - $1 each

110 volt outlets - $20 each
(Please supply your own extension cords)

Each individual booth registration includes four (4) daily passes and two (2) parking permits. Additional daily passes - $4 each (must order by April 15 to receive discount)

No booth refunds will be given in case of inclement weather and refunds for booth cancellations will only be given through March 31.


Registering does not guarantee acceptance into the show. Accepted vendors will be notified by February 10 of their acceptance.