Kansas Sampler Festival
GENERAL VENDOR/EXHIBITOR INFORMATION
- Entertainers/Historic Performers
- Food Vendor
- Free Standing/Cultural Heritage Demonstrations
- Kansas Products
- Kansas Products - Group Tourism Tent
- Kansas Wine and Microbrew
- Travel/Tourism Exhibitors (non-group) - aka Mixed Communities/Statewide Attractions
- Travel/Tourism Exhibitors - Group Tourism Tent
EXHIBITORS ON THE EDGE
If you aren't sure if your attraction, product, performing group, free-standing exhibit, or food concession meets the standard of the Kansas Sampler Festival please contact the local host or the Kansas Sampler Foundation at 620.585.2374, firstname.lastname@example.org or email@example.com.
A Facts at a Glance page with general festival information is available HERE.
SET UP / TEAR DOWN INFORMATION:
Set up for vendors begins the Friday prior to the festival at 9:00 a.m. and ends at 7:00 p.m.
Set up time is also available on Saturday from 7:00 a.m. - 8:30 a.m. Earlier set up times available by contacting the local festival host. PLEASE NOTE - If you plan to set up on Saturday morning and have large pieces you know you will need help with please contact the festival director, Sarah Werner, at least two weeks in advance at 620.221.2420
Tear down begins at 4:01 p.m. on Sunday when the festival ends. Any exhibitor that tears down prior to this time will not be allowed to attend the following year.
Volunteers, gators and golf carts will be supplied by the local festival host to provide help in transporting you and/or your supplies to your tent or location when you arrive and also on Sunday during tear down.
Festival vendors are usually on their way within 30 minutes to 1 hour after tear down on Sunday. In some instances it can take a little over an hour but the festival grounds are normally clear on Sunday by 6:00 p.m.
ELECTRICITY for 110v and 220v is also available for a fee and can be ordered when you sign up online. If you find that you need more electricity after you arrive we'll do our best to accommodate your request but each festival site is set up different and may not have the additional electrical capacity to satisfy everyone.
COMMAND CENTRAL & EMERGENCY INFORMATION - A "Command Central" building will be located on the festival grounds and will be the central point for all emergencies, lost items and assistance for any needs. At any time you can ask a festival volunteer for assistance and to answer questions or go to the Command Central location to get help on any matter.
SECURITY will be supplied by the festival host and guards will be on duty Friday and Saturday night after the park has closed.
VENDOR PASSES & PARKING PERMITS - Each booth registration receives 4 passes (good for two people for both days of festival) and 2 parking permits. (Food vendor workers will receive a pass for each day that they work). Handicapped parking permits are available upon request by contacting the festival host at the e-mail or phone number listed.
Additional parking permits can be requested for people working a booth and there is no charge.
IMPORTANT: All people working a booth including volunteers must have a festival pass. Additional passes can be requested until April 15 for a reduced price of $4.00. ATTENTION! There will be no reduced price passes mailed after this date. If you need more or forget your passes they can be purchased at the gate.
Festival tickets can be purchased when you arrive for set up from a volunteer or at the Command Central for $5.00 which is the General Admission price for adults.
FESTIVAL TRANSPORTATION - Golf carts and gators will be used to transport both vendors, visitors and their supplies where needed within the festival grounds and parking lot (dependent on where the parking lot is located and if it has been approved by the host city). Depending on the amount of vehicles the local festival host is able to obtain will determine the ease and quickness of getting you and/or your supplies to where they need to go. But all you have to do is ask and we'll do our very best to help you out!
RAFFLE LAW - For exhibitors who are planning on any type of give away promotion please read the following law pertaining to the use of raffles in the state of Kansas. http://www.ksrevenue.org/bingoraffle.html
WE LOVE OUR DOGS - but sometimes other people's dogs don't love us or our dogs we bring to events so we respectfully ask that you find a kind doggy sitter for your pet. (This does not apply to seeing eye dogs or other service animals.)
NO SMOKING/VAPING, SKATEBOARDS OR BICYCLES ALLOWED ON FESTIVAL GROUNDS